Beacon School ERP

At 8:15, class teachers mark attendance on their phones in under a minute. By 8:30, parents of absent children have a message, and the office sees which classes are short and which teachers are absent. Beacon has already suggested substitutes for every period they would have taught.

During the day, teachers post homework to the parent app and enter marks after each test. The accounts team sees fees paid overnight by UPI, with receipts already sent. In the afternoon, the transport in-charge watches the buses leave, and parents get an alert as the bus approaches their stop. The principal ends the day with the whole school on one screen.

Admissions begin online. Parents fill in the enquiry form, the school follows up, and the admission form collects documents, photos and previous school records. Seats are tracked by class, including the seats reserved under the Right to Education Act, with their own documents and fee concessions.

Once admitted, each student has one record for their whole time at the school: personal and medical details, siblings, documents, attendance, fees, results and certificates. Transfer and character certificates are issued from that record in a click.

Each class has its fee plan: tuition, transport, activities and one-time fees, paid monthly, quarterly or yearly. Concessions such as sibling discounts, staff children and scholarships apply automatically, and late fees follow the school’s rules.

Parents pay by UPI or card from the app or a payment link sent on WhatsApp. Receipts go out automatically, reminders go out before each due date, and the accounts team sees collections and dues by class, without a single register.

Teachers enter marks by subject and assessment. Grading rules follow the school’s board and class, and report cards print in the school’s own format, including CBSE formats and the holistic progress card introduced under the National Education Policy, with co-scholastic areas and teacher observations.

AI drafts a remark for each student from their marks, attendance and the teacher’s notes. Teachers start from a draft instead of a blank page, and every remark is checked and approved before it reaches a report card.

The timetable is built once for the year, with each teacher’s subjects, classes and load. When a teacher is absent, Beacon suggests free teachers for every period they would have taught, so no class is left without one. Substitutions are recorded, so workload stays fair across the term.

Bus routes, stops and timings are set up once, and each student is assigned to a route and stop. During the trip, parents see the bus on a map and get an alert as it approaches their stop, and the school sees every bus at once. Transport fees follow the student’s route.

Parents have one app for everything: notices, homework, attendance, results, fee dues and payments, the timetable and bus location. It speaks English, Hindi and regional languages, so every parent reads it comfortably. Parents with more than one child at the school see all of them in one place.

Schools file UDISE+ returns every year, and every student now has an APAAR ID. Beacon keeps student and staff records in the fields these ask for as part of everyday work, so annual reporting draws on data the school already has, instead of a scramble in the office.

Student data is stored in India and encrypted. Each staff member sees only what their role needs, and parents see only their own children. Parents’ consent is recorded, in line with India’s data protection law for children’s data, and every change to a student’s record is logged.